The Archives Regulation introduces a recordkeeping obligation for all public bodies. The obligation to register documents has been narrowed down in relation to the obligation to archive documents. The documents that are covered by this recordkeeping obligation are set out in Section 2-6 first paragraph of the Archives Regulation:
When all three of these criteria are met, there is therefore an obligation to enter the document into a journal. Documents covered by the rules concerning archive limitation should not however be recorded. Beyond this, it is largely up to the body itself to decide what should or should not be entered into a journal.
In other words, the body has an obligation to archive documents that have been received or dispatched by the body. A body’s internal documents are entered into a journal as and when the body deems it appropriate.